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Inventory Management and Sales Order Processing

Sales Order Processing is an extension to the FMA Financial and Management Accounting System. As each customer order is entered online the costs, including any freight charges and v.a.t., are calculated to produce a fully priced sales order. Optionally stock levels can be checked and updated.

The user may choose to "hold" or "release" the order. An order which is "on hold" may be released when the obstacle (e.g. credit approval, stock shortage) has been cleared. As the order is released the despatch and invoice documents are produced. Invoices are posted automatically to the FMA ledgers.

This extension to the FMA Financial and Management Accounting System allows users to:

  • Define master data for Product Groups and discrete Products and Services.
  • Specify product weights (for freight charge calculations) and v.a.t. rates for domestic, intra-EC and export shipments.
  • Easily define which FMA "debtor accounts" represent potential Sales Order customers.
  • Define Buyers and Delivery Addresses for each customer.
  • Enter and release sales orders from known or occasional buyers. Enquire on existing orders.
  • Update stock levels for "other movements", e.g. receipts, stock losses, rejects.

As orders are entered, stock levels may be checked and the required quantities allocated. Dependent on local procedures Picking Lists and/or Despatch Notes may be produced. Sales Invoices are printed and automatically posted to FMA debtor and revenue accounts and analysis codes. Cost of Sale is calculated for each shipment and posted to the Stock Ledger and Cost of Sales Accounts.


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